Remote Workplace Safety Checklist

When employees are working from home and don’t want to sweat the small stuff about their home workspace, it is a good idea to get expert advice on how to set up a home office. As employees continue working from home, they may want to make some adjustments to make home office areas safer and more comfortable. Although more than 40% of companies offer remote work, the current COVID-19 situation has many employees working remotely for the first time. That means many of these employees don’t have a dedicated work station at all in their home – let alone one that has been designed with their musculoskeletal health in mind. We sat down with Davis to understand more about working safely while remote. Here are a few tips to help your employees avoid work-related injuries while working from home. The first step is to maintain a good sitting or standing posture.

You can find articles online which can exactly tell you what kind of chair you need that will fit your size, weight and posture. You can imagine that a heavy or tall person needs a higher, bigger chair than a person who is petite. It’s worth looking into those, since it’s an ergonomics essential.

  • As many businesses have begun to participate in the experiment, workers are now finding themselves reevaluating their living spaces, and making room for a home office.
  • Keep your forearms, wrists and hands in a straight line as much as possible.
  • If you are interested in purchasing some office equipment to make your home office safer, please work with Purchasing and check with your supervisor or Department chair prior to ordering.
  • Use this checklist to assess personal health and hygiene, workspace, workstation, display screen, fire and electrical safety, stress and welfare, slip, trip, and fall hazards, and lone working conditions.

Additionally, if you are using assistive technology and would like to be notified of items via alert boxes, please follow this link to enable alert boxes for your session profile. This working from home checklist is used by the Charters Towers Regional Council in Queensland, Australia to assess a private residence and determine the suitability for employees to work from home. Additional security measures such as working in a lockable room can be implemented to reduce safety risks to other people at home, especially young children. Emergency procedures should also be in place, like identifying an assembly point outside the home, in case of any unexpected incident while working from home.

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No matter what the medium, this method provides greater specificity and the opportunity to incorporate visual and audio guides to the instructions. You could set up the software to allow a telecommuter to input stats like her height, weight, and age, and then make personalized recommendations. Your keyboard should be placed at a distance where you can comfortably reach it with your elbows at your side.

Having the proper equipment to work from home is crucial for business continuity, but there’s more to consider regarding remote workplace ergonomics. As you develop a remote workplace safety checklist, here are five things you’ll want to include. An external keyboard allows the flexibility to raise the laptop monitor to an ideal height for a neutral neck posture. This allows independent adjustment of both the laptop screen and the external keyboard to obtain a better position for both the arms and wrists as well as the neck. The first thing you’ll read about office chairs is that they need to be adjustable. As with all of the other desk items, height plays a huge role in comfort.

How To Setup Remote Work Ergonomics At Home?

Positive and negative tilts are available to further help wrist orientation. There are many ergonomic accessories you can use to help your posture and comfort which brings us to the final item on the checklist. That being said, being stuck in a closet or the attic isn’t the best space either. Feeling too cramped or confined is not conducive for productivity. You can use this checklist on a regular basis to evaluate your workspace and practices.

work from home ergonomics checklist

If being a home business owner was easy, then everyone would have done it. Perseverance is key to success, so don’t be afraid to try new things like implementing new processes or changing marketing tactics. You can always learn from failures and improve yourself, the way you work, and your business. Expanding your network and marketing your product or service, especially online, are crucial elements of successful home-based business management. Upsell and cross-sell to your current clients, having built strong relationships with them.

Contact Mcclure Ergonomics Consulting Today To Get Started On A Remote Workplace Safety Checklist!

To get started with your home office ergonomic assessment, you will first need to fill out a Discomfort Survey. This form helps find any red flags in your workspace and identify any warning signs of pain and discomfort. If you can, position the screen so far that you can stretch your arms, and at eye level.

Fifteen used an adjustable chair, but photos revealed ergonomic recommendations were not consistently followed. Fourteen participants communicated regularly by telephone, eight only for moderate duration and ten using adapted telephone equipment. Setting up your office environment so it’s comfortable and efficient for you is important for preventing musculoskeletal injuries such as sprains and strains. Your chair, keyboard, mouse, and monitor are all pieces of office equipment that can have a big impact on your body position.

work from home ergonomics checklist

Keep this work from home ergonomics checklist in mind when transitioning into the remote environment. The COVID-19 scare has forced workers out of their comfort zones. Most office employees have been setting up to work from home — many for the first time — for the long haul. Ensure good task lighting when working on printed materials, and focused, diffused light for computer work. If the monitor is placed next to a window, the window should have a covering that prevents direct light on the monitor screen, or the monitor should be placed at a right angle to the window. Reduce the awkward postures of the neck, by placing the monitor at or slightly below the height while seated or standing. Neutral posture is importantProper sitting positions at workstation & Standing Neutral PosturesDon’t bend over your laptop for long periods.

Adjustable Chair

As home workspaces are not as well equipped as offices, common symptoms of ergonomics issues at home such as back pain, shoulder sore, wrist pain, stiff neck, headaches, etc. may appear after long hours of work. Your home office ergonomic assessment includes an OSHA-compliant evaluation of your home office setup to help improve your comfort, safety and enhance your productivity. In retrospect, some questions would be enhanced by reformulation; for example, asking about improvements, maintenance and worsening of physical discomfort, would be more inclusive, as mentioned earlier. While these limitations would be overcome by a closer researcher-employer-respondent relationship, establishment of such relationships would limit the breadth of participating employers and employees. A working from home health and safety checklist is a digital tool used to make sure that work-from-home employees have a safe home office that promotes their general well-being. Failed items should be corrected before employees can work from home.

  • In this article, we highlight the top 7 digital nomad challenges and tips to overcome them.
  • With only 16 participants, our population was too small to determine statistically significant changes with the questions asked.
  • Get started making your sitting workstation comfortable with this visual guide to sitting workstation ergonomics.
  • To get started with your home office ergonomic assessment, you will first need to fill out a Discomfort Survey.

In contrast, most common physical MSD risk factors of modern computer-intensive office work are postural deviation from neutral, fixation, and exposure duration . Computer workers who regularly change posture will have better health and productivity relative to sedentary workplaces ; experts recommend standing for at least 25% of the working day . Physical isolation imposed by working from home makes managing adherence to such recommendations difficult.

Reducing sedentary time can improve physical, metabolic and even mental health. This is why sitting less and standing more is such an important lifestyle change. You can spend hours stooped over a computer or slouching in an uncomfortable chair. If you want to improve your posture, find an office chair with armrests. If not, then it’s time to start playing with different equipment and setups to find what works best for you. We all have different bodies and needs, but if you’re feeling ultra-comfortable when you sit down to work–and don’t notice any pain during or after the job–chances are you’re getting it right. You’ll not only feel a greater sense of well-being with the right setup, but you’ll also feel less tired and achy at the end of the day.

Set Your Chair

Gaining social proof for your business means spreading credible word-of-mouth recommendations for free. Process documentation, especially when changes are being made at a rapid rate, and over-communication can also help clarify work expectations, avoid misunderstandings, and lessen frustrations. Slip, Trip, and Fall Hazards – Carpets or throw rugs, clutter, and uneven flooring or stair steps are common causes of slips, trips, and falls when working from home. Secure floor coverings, keep essential items within easy reach, and clear walkways and corridors by upholding standards of good housekeeping even at home offices. The concept of working from home already existed before the industrial revolution, and it is not just a growing trend in the past couple of decades.

Plants in a home office workspace can remove harmful pollutants and provide healthier indoor air for everyone. A personalized home office setup checklist can give you and your employees significant confidence that workers will be working in the ideal home workspace. Sitting at a desk for eight hours a day isn’t healthy at the office, and it’s not healthy at home. In fact, being sedentary might pose a higher risk to employees working at home because they’re not getting up to attend meetings or talk to their coworkers face to face.

With the recent trend of working remotely growing, it’s more important than ever to assess the ergonomics of your home to ensure that you’re getting the most out of your work-from-home experience. Ensure monitor is placed inches (about an arm’s length) away from the eyes. The monitor distance should be about 20 inches when using a small screen or a laptop screen and further away as the screen size gets larger.

Why Your Business Needs A Remote Workplace Safety Checklist

If a footrest is not available, try using a small stool or a stack of sturdy books instead. You also need to maintain proper body posture when you are seated. When seated, your hips and your knees should form a 90-degree angle. Make sure work from home ergonomics that you change your posture frequently so that you don’t get tired of one way of being seated. To put it simply, ergonomics is the process of designing and building objects and spaces to fit the person better who will be using these.

  • However, the extra time investment will pay off in a series of instructions that are clear and easier to follow.
  • Keep key objects — such as your telephone, stapler or printed materials — close to your body to minimize reaching.
  • However, the advantage is that each employee will receive personalized instructions on how to reduce risk and improve the health and safety of his or her home office.
  • He is also a licensed professional engineer specializing in workplace safety.
  • This means more and more people are working at a location other than their business office.

This website uses features which update page content based on user actions. Alert box notification is currently enabled, please follow this link to disable alert boxes for your session profile. Working from home is no longer viewed as a company benefit, but a legitimate style of work with its own set of advantages and disadvantages. Whether you choose to work as a remote employee, a work-from-home freelancer, or a home business owner, knowing the way that works for you is key to success. Clarifying work-related tasks lets you set your and your manager’s expectations about exactly what should be done during this period of working from home. Collaborate more often with your teammates to prevent avoidable misunderstanding and stay connected with actual human beings other than your family.

Steps To Protect Workers In The Heat

In addition, you must consolidate work habits and computer use that favor your good health. Since standing height of our population was similar to that of an American adult population , anthropometric correspondence to workstation elements would be similar to the general population. Participant age was captured by decade, with respondents coming from all age ranges except over 60 years and 13 at least 40 years of age. Since MSDs are more common with increasing age , the probability of observing MSD symptoms is greater in this study population than in the general working population which includes all age ranges in similar numbers. Of the entire respondent population, most used an external mouse.

Fire safety is a top concern for offices but shouldn’t be ignored in remote work situations either. A remote workplace is anywhere an employee works outside of a company’s primary office. By definition, a remote workplace comprises both a physical location and all of the tools required to work in that location. For more information about ergonomic home office design and other ergonomic topics, be sure to check out Weber Knapp’s website. We just redesigned our website to make it easier to find educational resources and information about ergonomic office products.

If you have more than one monitor, place the secondary monitors beside the primary monitor. When working at a desk, the legs should be placed comfortably below the desk. Keep your chair height in mind as well; you should be able to maintain solid foot support on the floor with your thighs parallel with the floor .

While the new work flexibility is exciting and convenient, there are certain boundaries and setups that should be established to maintain your productivity and protect your mental and physical health. Below are some practical steps to assist in the process, links to additional information, and a self-assessment checklist to review the ergonomics of your new remote workstation. As a result of the COVID-19 pandemic, many workers are working from home. To support this, we have two new resources to help employers and workers reduce the risk of injury in a home workspace.

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